Administrative Coordinator - Oncology Research Science and Strategy (6-months secondment)
At AstraZeneca every one of our employees makes a difference to patient lives everyday.
Development Operations brings together all the skills groups to drive critical operational activities for early and late stage medicines development.
We have deep and specialist expertise in study and site management, data management, technical systems and processes, and in working with CROs and partner organisations to ensure the fast, efficient, ethical and quality delivery of our clinical trials in countries around the world.
We are nearly 2,500 people operating in more than 45 countries across the globe - partnering with the early and late TAs to meet the demands of extensive clinical trial programmes involving many thousands of patients.
Reporting to the Admin Team Lead, the Administrative Coordinator performs administrative responsibilities for members of the Development Operations function.
The Administrative Coordinator is pro-active and collaborative, working together with the other administrators in the function and possibly also more broadly within BioPharmaceuticals R&D.
- Provides administrative or secretarial services to the senior team, coordinating complex meetings and off-site events, diary arrangements and travel in line with AZ policy
- Independently and pro-actively resolve issues and challenges relating to administrative requests
- Work collaboratively with Global Colleagues to deliver a lean, consistent and professional global administration service
- Follows best practices, develops new best practices, and creatively completes administrative tasks
- Is an expert in using technology to efficiently complete administrative tasks and proposes technology based solutions
- Participate in and contribute to administrative continuous improvement activities
- Participate in and contribute to knowledge sharing within the organisation
- Provide guidance/coaching and mentoring to colleagues where required
- Participate in and contribute to training and development initiatives for administrators or other relevant training
- Lead the practical arrangements and contribute to the preparations of internal and external meetings
- Controls small projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary
- Independently and pro-actively resolve issues and challenges, ensuring delivery of day-to-day administrative activities and programs
Essential requirement for the role:
- Significant administrative, secretarial or related experience
- Good communication and coordination skills
- General knowledge and understanding of company policies and procedures
- Ability to manage multiple projects/tasks/assignments simultaneously and effectively
- Demonstrated skills and ability in PC applications
- Experience working in a fast-paced global environment
- Experience with a variety of virtual meeting technologies, information management software, and Microsoft products
- Strong customer service skills
- Independent follow-up on action items from meetings
- A high degree of personal credibility when interfacing with organisations internal and external to AZ
Desirable experience for the role:
- Experience of working in a pharma or healthcare environment
Experience managing SPOL sites including creating and managing permission groups, creating new sites, and adding design elements
AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.