Governance & Project Operation Specialist, PPM

The Portfolio Management and Planning group sits within China Project and Portfolio Management, the group is accountable for portoflio analysis and reporting, prioritization and capacity manamgent, business review support and system/tools.

Enable timely, high‑quality decision making across review committee/forums and drug project teams by orchestrating committee operations, information management, and cross‑functional coordination. The role anchors consistent ways of working, supports continuous improvement, and enhances delivery discipline for development programs.

Typical Accountabilities

1) Governance Operations:

• In close collaboration with drug review committee secretaries, coordinate interactions for review committee/forums, ensuring timely scheduling, pre-reads and decision capture to enable efficient decision making.
• Information management (e.g. Sharepoint management, storing of minutes, presentations etc) according to best practices for global and China review committees.
• Support the maintenance and updating of the project operating model guidance, RACI, and best practice materials (e.g., meeting charters, review committee/forum templates, playbooks) to standardize review committee/forum workflows.
• Support continuous process improvement to simplify ways of working and improve efficiency, contribute to the refinement of operating handbooks for emerging areas.

2) Cross-functional Team Coordination and Delivery:

• Collaborate with project managers, stakeholders and other project team members to create and maintain an efficient, consistent and professional GPT operating environment
• Works with the Global Project Manager to resolve issues and facilitate cross-functional activities where project coordination is required
• Coordinate cross-functional team meetings (schedule, draft and distribute agenda, pre-read materials, presentations and meeting minutes)
• Manage and update key project documents and templates (e.g., team structure, onboarding/offboarding); support project management processes such as risk management and project memory, proactively set up and maintain project information repositories and project SharePoint sites.
• Support with logistics in connection to major project milestones such as study readouts (read-out simulation exercise, Restricted Persons List, Confidentiality list etc.).

3) Planning Monitoring and Controlling:

• May provide support to drug project teams in generating budget reports, to enable the Global Project Manager to highlight deviations to ensure projects align with governance approved budget. Help prepare materials to run efficient Planning & Control meetings.

Requirements:

• 3-6 years of project management experience in drug development.
• Experience collaborating with cross-functional teams, sub teams and large projects
• Excellent organization skills and the ability to manage multiple projects or tasks simultaneously and efficiently
• Demonstrate flexibility and adaptability to meet changing business demands.
• Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products
• Strong information management skills including use of modern IM tools such as SharePoint, Microsoft Teams and OneNote
• Experience of working in a pharma or healthcare environment
• Working knowledge of project management tools and processes
• Experience working with project management and/or in support of drug project teams
• Experience managing SharePoint Online sites including creating and managing permission groups, creating new sites, and adding design elements 

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.