Digital - AI - Department Assistant (contractor)

• Executive Administrative Support:

o Take full ownership of the Executive Director’s calendar, managing complex scheduling conflicts proactively.

o Coordinate domestic and international travel arrangements (flights, hotels, visas) and manage T&E (Travel & Expense) claims in a timely and accurate manner.

o Adapt flexibly to last-minute schedule changes and conflicting priorities.

• Meeting & Event Management:

o Lead the logistics and coordination for departmental meetings (e.g., Townhalls, Leadership Team meetings, Strategy Workshops).

o Prepare meeting agendas, take high-quality minutes, and track follow-up on Action Items.

o Organize Team Building events and cultural activities to foster a positive team atmosphere.

• Departmental Operations:

o Manage daily operational tasks, including new hire onboarding coordination, office supply procurement, and asset management.

o Handle vendor management processes, including contract routing, PO creation, and invoice processing in compliance with company procurement policies.

• Communication & Collaboration:

o Act as the communication hub for the department, liaising effectively with other Business Units (BUs) and enabling functions (HR, Finance, IT).

o Assist in drafting, translating, and polishing internal announcements, emails, and reports.

• Project Support:

o Provide administrative support for digital projects, including assisting with PowerPoint presentations and basic data consolidation.

o Handle other ad-hoc tasks or special projects as assigned by the Executive Director.

• Education: Bachelor’s degree or above; majors in English, Business Administration, or related fields are preferred.

• Experience:

o 3-5 years of experience as a Department Assistant, Executive Assistant, or Team Administrator in a Multinational Corporation (MNC) environment.

o Prior experience in the Pharmaceutical or Tech/Internet industry is highly preferred.

• Language Skills:

o Fluency in written and spoken English is mandatory; able to communicate professionally in a business setting.

o Native Mandarin speaker with excellent verbal communication skills.

• Digital Proficiency:

o Advanced proficiency in Microsoft Office 365 (Outlook, PowerPoint, Excel, Word, Teams) and collaborative tools.

o Digital savviness with the ability to quickly learn internal systems (e.g., Workday, Concur, Coupa, etc.).

• Core Competencies:

o Organizational Skills: Strong multitasking abilities with excellent time management to prioritize effectively in a fast-paced environment.

o Communication & EQ: Strong interpersonal skills with the ability to build relationships with stakeholders at all levels.

o Integrity: High level of professionalism, discretion, and ability to handle confidential information.

o Can-do Attitude: Proactive problem solver with a strong service mindset and team spirit.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.