Administrator-APAC Operations Academy Training Coordinator
Typical Accountabilities
The role will support APAC lean Academy:
On-Time, On-Quality Delivery: Accountable for meeting training program timelines, scope, and quality standards across the full lifecycle.
Data Integrity and Governance: Accountable for accuracy of data in Forms, SharePoint lists, OneNote, and Power BI datasets; responsible for access control, permission hygiene, and adherence to retention policies.
Stakeholder Satisfaction: Accountable for clear communication, timely updates, and resolution of issues to maintain stakeholder confidence and participant satisfaction.
Facility Readiness and Safety: Accountable for classroom readiness, equipment functionality, and compliance with EHS requirements during all training events.
Budgetary Control and Cost Efficiency: Accountable for tracking training-related spend and ensuring cost-effective vendor services where applicable.
Change Control for Training Content: Accountable for coordinating content updates with Lean SMEs, maintaining versioning, and ensuring materials align with Lean Academy standards.
Position Responsibilities
In addition to the brief job description above, the following summarises the key accountabilities for this role in terms of Technical, Operational and People Responsibilities.
Program Coordination (End-to-End Lifecycle):
Plan and coordinate internal Lean Academy training programs across pre-training, in-session, and post-training phases; define timelines, milestones, and dependencies; manage schedules and resources.
Documentation and Knowledge Management:
Create and maintain training documentation and assets (SharePoint sites/pages, OneNote notebooks, whiteboards, Forms); standardize templates and ensure version control.
Process Optimization (LC/NC Enablement):
Design and implement low-code/no-code workflows to automate scheduling, notifications, registrations, feedback collection, and certificate issuance; document SOPs.
Analytics and Transparency (Power BI):
Develop and maintain Power BI dashboards to visualize calendars, attendance, completion, feedback, trainer utilization, and progress of training initiatives; provide insights to stakeholders.
Stakeholder Communication:
Coordinate with trainers, participants, HR/L&D, organize cadence meetings and publish status updates; ensure alignment on scope and priorities.
Training Room and Facilities Management:
Manage Lean Academy classroom and venue operations, including bookings, setup, AV checks, safety/compliance, refreshments, and lunch orders; liaise with plant/factory teams and facilities.
Additional Accountabilities (per AZ framework and regulatory expectations):
Safety, Health & Environment
Promoting a SHE focussed culture
Work in a manner which protects the safety and well-being of self, others and the environment
Participate in AZ SHE initiatives including SHE Race to Success, driver safety and sustainability programs
Contribute to improving AZ’s SHE performance
Proactively identify SHE hazards and take appropriate action including raising a STOP card where appropriate
GMP/ Compliance and Ethical Conduct
Ensure compliance of self and others with all systems, processes and procedures in line with statutory/ legislative/ quality requirements
AZ Values and Behaviours
Conduct activities and interactions consistent with Company Values and and Behaviours
Complete all required training including, AZ Code of Ethics and supporting Policies and Standards on time.
Report potential issues of non-compliance and breach of the AZ Code of Ethics.
Education, Qualifications, Skills and Experience
Essential
Education: Bachelor’s degree (business, operations, administration, or related).
Administrative Excellence: Strong scheduling, calendar management, document control, and meeting coordination.
Project Coordination: Experience managing timelines, milestones, action/issue logs, and stakeholder updates across pre-, during, and post-training phases.
Digital Tools: Proficiency with SharePoint, OneNote, Forms, Teams, Outlook; basic permissions management and template setup.
Communication: Clear written and verbal communication; confident in running cadence updates and aligning stakeholders.
Logistics Management: Venue/room booking, AV checks, materials readiness, and catering coordination.
Desirable
Process and LC/NC: Ability to simplify workflows using Power Automate or similar low-code tools (e.g., automated notifications, registrations).
Reporting: Basic Power BI skills to maintain dashboards and status reports.
Vendor/Cost Control: Experience with POs, invoicing, and vendor coordination for training events.
Bilingual: fluent English and Chinese for domestic/international coordination.
AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.
