Executive Assistant of Site GM

• Assistant:

Secretarial work to Site GM

• GM’s calendar and itinerary management
• Travel arrangement including visa and logistics preparation
• AZ Visitors’ reception and coordination including invitation letter, meeting arrangement and logistics, etc.
• Expense report in Concur
• Cooperation and communication with function heads
• GM’s communications
• GM's car management
• Other tasks assigned by GM

Meeting arrangement

• Organize monthly leadership meeting, quarterly extended leadership meeting, and GM and direct reports’ meeting, prepare meeting materials, take meeting minutes and track actions.
• Support GM on AsiaPac meetings and global meetings like facilitating video conference, preparing meeting slides.

Report

• Consolidation, finalization and keeping update of report, site KPIs, scorecard, etc.
• Materials preparation for report to AsiaPac and above.

Internal Communications: (When she or he is on board, our current site GM can work with her or him for the yellow parts as well.)

Conference and events organization

• All staff meeting
• Annual business review and planning workshop
• Other Site-level events and activities like annual party, milestone celebration
• AsiaPac business review forum organization and coordination
• AZ Senior leaders’ visit arrangements
• Cooperate with vendor if needed to make events/activities well organized with good quality including the whole rundown, graphic designs, video making, etc.

Communication channels management

• GM monthly message
• AZTZ newspaper quarterly issue
• Intranet
• Site plasma and board
• Other communication platform and activity

Deployment of AZ values, cultures and strategies at site Cooperation with global communication colleagues and China commercial PR team

• Government Affairs:

Keep the company license updated Coordination of officials’ visit request Communication and coordination between local government and the company relevant departments

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.